Dashboard
Overview of your sending health and warmup progress.
Updates automatically
Warmup overview
Accepted email activity across the last 7 days
AcceptedHealth
Domain setup progress
Authentication and sender readiness
Quick actions
Deliverability health
Recent activity
Next steps
Sending
Warm domains, create messages and manage schedules from one place.
Start or update warmup
Safe pacingMessages are sent gradually to managed mailboxes.
Active warmups
Current pacing and status
Create an email
Use plain text or HTML, personalize, test, then schedule.
Variables: {{first_name}}, {{last_name}}, {{email}}, {{company}}, {{domain}}, {{sender_name}}
Saved mailing lists
Select one or more lists. You can also add extra addresses below.
No saved list selected.
Add your own recipients
Paste addresses below or upload CSV: email, first_name, last_name, company
Advanced settings
Preview
Example personalization
Before sending
WarmFlow checks the selected connection and keeps the queue within your limits. Domain authentication and reputation warnings remain visible.
WarmFlow checks the selected connection and keeps the queue within your limits. Domain authentication and reputation warnings remain visible.
Scheduled sends
Pause, resume or cancel without losing queue history.
Contacts & Mailing Lists
Upload once, reuse safely, and select saved audiences while creating a campaign.
Saved automatically
Create a mailing list
Organize contacts by country, customer type, source or campaign.
Import contacts
CSV columns: email, first_name, last_name, company, country, phone.
Upload CSV
Duplicates are merged automatically.
Add one contact
Mailing lists
Reusable recipient groups
Subscribers
The latest 1,000 matching contacts are shown.
Domains
Everything for each domain in one guided view.
SMTP Servers
Add, test and assign your sending infrastructure.
Test before assigning. WarmFlow supports port 587 STARTTLS, port 465 SSL/TLS, port 25 where your host permits it, and any custom port from 1–65535.
Templates
Reusable email content for warmup, follow-ups and campaigns.
Reports
See where messages were sent and how SMTP providers responded.
Recipient provider distribution
Gmail, Outlook, Yahoo and other recipient domains
Provider performance
Sending history
SMTP accepted, failed, bounced and complaint events
Reputation
Official provider data and WarmFlow observations, clearly separated.
Settings
Account security, storage and deployment information.
Account security
Change your dashboard password.
Data safety
This single-server edition stores data with atomic writes and rolling backups. SMTP passwords and provider tokens remain encrypted. Keep one running app instance; migrate to MySQL before using multiple servers or very large datasets.
Admin
Private warmup recipient pools, users and system controls.
Add warmup recipient
Bulk import
Mailbox pools
Warmup recipient pool
Create user account
Create a workspace and give the user a temporary password.
Import a mailing list for a user
CSV data
email, first_name, last_name, company, country, phone
Add a contact for a user
Add external reputation result
Manual results remain clearly labelled and never overwrite system or provider data.
User mailing lists
Admin-added reputation history